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Club Byelaws

FINCHLEY MANOR TENNIS, SQUASH AND HEALTH CLUB

BYE LAWS

 
First Adopted at Management Committee Meeting 9th March 1992
Revisions Adopted by the Management Committee 14th July 2005
Revisions Adopted by the Management Committee 14th September 2009
Minor alterations to cross references made by Ian Round
following Constitutional change
22nd April 2010
 
Lyndhurst Gardens, Finchley,
London N3 1TD
Tel. 020-8346 1327 or 020-8346 9130
A.

GENERAL

A.1.

CLUB OFFICERS

A.1.1.
For the purposes of Clause 4 of the Constitution 'the Officers of the Club' shall be annually elected at the AGM and comprise the following Honorary Officers:
  • The Club Chairman
  • The Club Secretary
  • The Club Treasurer
  • The Secretary of the Bar Sub-Committee
and
The Secretary of each section of the club
Those existing at the time of adoption are:
  • The Secretary of the Tennis Sub-Committee
  • The Secretary of the Squash Sub-Committee
  • The Secretary of the Gym Sub-Committee
  • The Secretary of the Social Sub-Committee
However the intention of this clause is to allow all Members of the Club to have a spokesperson on the Management Committee therefore the above list may change from time to time as deemed appropriate by the Management Committee.
A.1.2.
To be eligible to be elected as a Club Officer, a candidate must be a full member and have attained voting status as defined in the Club Constitution and in these Byelaws or hold Honorary membership with voting rights.
A.1.3 In the event of the Honorary Secretary of any Sub-Committee being unable to attend any particular Management Committee meeting, a deputy, nominated for that purpose by that Sub-Committee, may (subject to the prior approval of the Club Chairman) attend a meeting of the Management Committee.
A.1.4.
A sub-committee shall have the option to nominate on an annual basis a permanent deputy or substitute for the Sub-Committee Secretary to attend Management Committee meetings, such nomination must be approved by the Club Chairman. The intention here is to allow representation but as far as possible to provide continuity from meeting to meeting.
A.1.5.
The Management Committee may invite any Club Member or other person to attend but not vote at the whole or any part of a Management Committee meeting.
A.1.6.
Anyone holding more than one Club office shall only be entitled to one vote at meetings of the Management Committee but at such meetings the Club Chairman shall be entitled to a casting vote.
A.1.7
The names of the Officers forming the current Management Committee shall be displayed in the Club Pavilion.
A.2.

CLUB SUB-COMMITTEES

A.2.1.
The day to day running of the various sections of the Club shall normally (subject to any decision to the contrary from the Management Committee) be in the care of the Sub-Committees whose Members (as set out below) shall be elected at the Annual General Meeting voting for whom shall be restricted to Members of that section.
Any member who is elected to a sub-committee and does not meet the voting criteria as set out in the Club Constitution, may attend subcommittee meetings but not vote until the criteria have been met. The reference to a “decision to the contrary” above is to allow the Management Committee to replace an elected sub-committee with one directly appointed by the MC or by Club employee/s. In general it is not intended to permanently replace the elected sub-committee system but to allow for exceptional circumstances, such as where election is not feasible at the AGM, block or significant resignation of an existing committee or where placing some or all of the day to day running in the hands of Club employee/s is deemed more suitable.
A.2.2.
The Secretary of each Sub-Committee shall furnish the Club Secretary with a copy of the Minutes of every meeting of such Sub-Committee as soon as practicable after such Sub-Committee meeting.
A.2.3.
Each Sub-Committee may invite any Club member or other person to attend but not vote at meetings of such Sub-Committee, other than allowed for in these Bye Laws
A.2.4.
Each Sub-Committee shall have power to fill any casual vacancy among such Sub-Committee Members which may arise and any Sub-Committee Member so appointed shall serve only until the next following Annual General Meeting but shall then be eligible for re-election.
A.2.5.
Nominations for Membership of the Sub-Committees shall be made to the Club Secretary at least seven days prior to the Annual General Meeting.
A.2.6
The names of the Members forming the current Club Sub-Committees shall be displayed in the Club Pavilion.
A.2.7
The Club Chairman shall be entitled to attend meetings of any subcommittee but not to vote at such meetings.
A.2.8
The Tennis Sub-Committee shall consist of the following Honorary positions:
The Secretary of the Sub-Committee
The Tennis Membership Secretary
The Fixtures Secretary
The Adult events co-ordinator
The Junior events co-ordinator
The Mens Team co-ordinator
The Ladies Team co-ordinator
Two Tennis Member’s Representatives
(one of the two Tennis Member’s Representatives shall whenever possible be specifically elected with a view to supervising the Annual Club Tournament)
A.2.9.
In addition to the above Members the Captains of each of the Mens' and Ladies' League Teams shall be elected at the Annual General Meeting, but shall be represented at Meetings of the Tennis Sub-Committee by the Fixtures Secretary or such other person as the other Members of the Tennis Sub-Committee may approve.
A.2.10.
In addition to the Members as referred to above, the Club Manager and the Club Tennis Professional shall be entitled to attend but not vote at meetings of the Tennis Sub-Committee. (This change of voting status is to reflect the Constitutional position that paid employees are not allowed to vote at meetings.)
A.2.11
A Junior Tennis Sub-Committee may be convened and if so shall consist of:
The Honorary Secretary of the Junior Tennis Sub-Committee and three other Members with power to co-opt (if practicable) up to two Junior Members
A.2.12.
The Junior Tennis Sub-Committee shall be responsible (in conjunction with the Club Tennis Professional) to the Tennis Sub-Committee for the day to day conduct and supervision of all Junior activities involving, the playing of Lawn Tennis within the Club grounds and also the encouragement and promotion of such activities as Short Tennis and Junior Ratings Tournaments whether on the Club premises or elsewhere.
A.2.13.
The Squash Sub-Committee shall consist of:
The Honorary Secretary of the Sub-Committee
The Honorary Squash Membership Secretary
The Captains of the Club's Teams
Not fewer than five and not more than nine other Squash Members (to include representatives for Lady Members and Racketball Members)
In the event of any tied vote the Secretary would have the casting vote.
In addition to the Members referred to above the Club Manager shall be entitled to attend but not vote at meetings of the Squash Sub-Committee.
A.2.14.
The Squash Sub-Committee shall be responsible to the Club Committee for the day to day organisation and supervision of all Squash and Racketball activities at the Club including court and equipment maintenance and also for providing suitable coaching facilities for Junior and Senior Squash Members.
A.2.15.
The Squash Sub-committee shall be responsible for membership recruitment, maintenance of membership records and the setting and collection of fees for membership, subject to the approval of the club Management committee.
A.2.16.
The Gym Sub-Committee shall consist of:
The Honorary Secretary of the Sub-Committee and three other Gym Members.
A.2.17.
The Gym Sub-Committee shall be responsible to the Management Committee for the proper training of Instructors and for the
safety and safe use of the equipment installed in the Club Gym.
A.2.18.
The Social Sub-Committee shall consist of:
The Honorary Secretary of the Sub-Committee and at least two other Members of the Club respectively representing the Tennis and the Squash sections of the Club.
A.2.19
The Bar Sub-Committee shall consist of:
The Secretary of the Bar Sub-Committee, The Club Manager and at least two other Members of the Club. . all of whom must be aged over 18 years.
The Bar Sub-Committee shall be responsible to the Management Committee for the proper running of the Bar, in particular compliance with the terms of the Licence and any other legal requirements.
A.3.

DRESS

A.3.1.
All Members playing tennis, squash rackets and racket ball are expected to wear suitable clothing. In the case of Tennis Members, this must be predominantly white or co-ordinated clothing which is designed for tennis wear rather than for beach wear or for such other sports such as cycling, boxing, athletics etc. provided always that coloured pullovers and track suits may be worn whilst warming up and during very inclement weather. Members may not appear in public without adequate clothing.
A.3.2.
Spiked and/or heeled shoes or shoes with deeply ribbed soles shall not be worn on the Tennis courts nor shall shoes which mark
the floor of the court be worn on the Squash Rackets courts. Shoes must be wiped clean of any grit before entering the Squash Rackets courts.
A.4.

SUBSCRIPTIONS

A.4.1.
The Entrance Fee to membership of each section of the Club shall be at such rate as may from time to time be determined by the
Management Committee after consideration of the recommendations made by the Sub-Committees.
Annual Subscriptions shall be determined by the Management Committee prior to the start of each section's season after consideration of the recommendations made by the relevant Sub-Committee.
Special Subscriptions for monthly and other short period Membership and for Social and other special types of Membership (including Group Membership) shall be determined by the Management Committee after consideration of any recommendation of the Club Manager or the relevant Sub-Committee.
A.5.

USE OF CLUB PREMISES

A.5.1.
The Management Committee shall be entitled to vary from time to time the hours during which the Club and the Bar shall be open within the time limits provided for in the Club Constitution. Members must vacate the premises promptly and leave the Clubhouse and Car Park in a quiet and orderly manner.
A.5.2.
The Management Committee, the Club Manager or their delegated representative shall have power to refuse admission to the
Club premises of any person (whether Member or guest) at any time for unseemly behaviour.
A.5.3.
The Bar Staff shall have power to refuse to serve alcoholic liquors to any person at their absolute discretion
A.5.4.
No intoxicating liquor may be brought onto the Club premises by Members or guests for consumption on the premises.
A.5.5.
The Management Committee shall have power to restrict admission to or close any part of the Club premises during normal hours of opening.
A.5.6.
The Club accepts no responsibility for possessions left on the premises.
A.5.7.
Members may not use the Club premises to store sports clothing or equipment without the express permission of the Club Manager. Any clothing or equipment left on the premises remaining unclaimed after 3 months may be disposed of at the discretion of the Club Manager.
A.5.8.
5.8Members are not allowed to tamper with or adjust any equipment provided for the benefit of Members such as gaming machines, television set, telephone, heating or ventilation equipment etc. Any faults must be reported to a member of the Bar Staff, a member of the Bar Committee or the Club Manager.
A.5.9.
No child or young person other than those who are Members will be admitted to the Club premises unless accompanied and supervised by an adult Member.
All children under 10 years of age must be under the direct control and supervision of a parent, guardian or duly authorised Member. They must not under any circumstances be allowed to wander freely and unaccompanied on any part of the Club premises or grounds nor to interfere with play taking place on any of the courts. No young person under the age of 14 years will be permitted to remain on the Club premises after 9.00pm under normal circumstances.
A.5.10.
The expectorating or depositing of Chewing or Bubble gum other than in a refuse bin is strictly prohibited.
A.6.

COMMENCEMENT OF SEASONS

A.6.1.
The Lawn Tennis Summer Season shall commence on the first day in April and end on the last day of September and the Winter Season shall be the remainder of the year.
A.6.2.
The Squash Rackets Yearly Season shall commence on the first day in October.
A.6.3. The Gym Yearly Season shall commence on the first day in April.
A.7.

MEMBERSHIP

A.7.1.
Persons may not be admitted to membership, or be admitted, as candidates for membership, to any of the privileges of membership without an interval of at least two days between their nomination for membership and their admission;
A.7.2.
Those becoming members without prior nomination or application may not be admitted to the privileges of membership without an interval of at least two days between their becoming members and their admission;
A.7.3.
All members must conduct themselves in such a way as not to be prejudicial to, or likely to prove injurious to the character, reputation or interest of the Club, its members, employees or officials. Additionally members are expected to conduct themselves in such a way as not to commit a criminal offence against the Club, its members, visitors, employees or officials.
A.7.4.
If, in the opinion of the Management Committee, the conduct of any member has been in contravention of A.7.3, the Management Committee may, prior to giving such member an opportunity of being heard in accordance with the disciplinary procedure detailed the Club Constitution, determine to suspend such member for such period as it may think fit.
A.7.5
A.7.5.
Examples of conduct which could lead to immediate suspension and if substantiated, permanent expulsion from the club, unless it can be accepted that there are mitigating circumstances; are.
a. Assault of another person on Club premises.
b. Gross negligence or wilful irresponsibility leading to the injury (or potential severe injury) of another person on Club premises.
c. Severe and sustained verbal abuse of a Club officer.
d. Misappropriation from Club premises of property belonging to the Club or one of its members, visitors, employees or officers.
e. Obtaining goods or money fraudulently from the Club, its members, visitors, employees or officers.
f. Gross negligence leading to damage or wilful damage to the property of the Club, or any of its members, visitors, employees or officers or any other property on Club premises.
g. Deliberate falsification of records with the intention of deception.
A.7.6.
Voting, in accordance with the Club’s previous Constitution Clause 7.5 has been deemed unsuitable by the Inland Revenue for a
CASC and was removed from the Constitution at the AGM 22nd April 2010.
A.7.7.
Full members entitled to vote at General and other Club meetings are defined as Adult Playing Members i.e. aged 18 or over, whose subscriptions and entry fee requirements have been met in full in accordance with Section Byelaws and have been members long enough to meet the requirements of clauses A.7.1 and A.7.2 of the Club’s Byelaws . As a point of clarification and to remove any doubt Social Members are not entitled to vote.
A.7.8.
The above definition can give arise to interpretation difficulties depending on when the relevant General or other Meeting is called.
Clause 12.4 of the Club’s Constitution States that “any Member who has not paid their annual subscription within two calendar months of the due date shall normally be deemed to have terminated their membership of the club”. This period of grace is to allow for illness or prolonged absence and does not extend to voting rights, Clause A7.9 refers.
A.7.9.
Any member who needs to renew their playing membership but has not yet had the opportunity to pay their renewal fee shall be
entitled to vote at Club meetings up to one calendar month after the due date.
B.

THE FOLLOWING BYE-LAWS PREFIXED “B” APPLY ONLY TO LAWN TENNIS

B.1.

Rules of Play

B.1.1.
The Rules of Play shall be those adopted by the Lawn Tennis Association
B.1.2.
Guidance for Tennis Members at time of General Play (viz, in respect of priorities for use of courts, otherwise than as specifically
provided for in paragraphs B.2 and B.12)
B.1.3.
No two Members may occupy a court to the exclusion of any 2 able to play. When other players are waiting to play the occupiers of any court shall complete one tie-break set and then vacate the court.
B.1.4.
As conditions for play are sometimes more favourable on some courts than others, Members, if requested, must vacate a court after the tie-break set being played in favour of a waiting four despite the fact that other courts may be vacant at that time.
B.1.5.
At times when a restricted number of courts are available and Members are waiting to play, the court must be vacated at the end of the tiebreak set being played.
B.1.6.
No Members may play on any court reserved for the time being by the Tennis Sub-Committee for matches, tournaments or other purposes.
B.1.7.
Juniors have priority on Courts 9 and 10 except when these courts are required for junior coaching. Juniors playing on any other courts must vacate on being requested to do so by Senior Members.
B.2.

Weekend Tennis

B.2.1.
On Saturday afternoons between 2.00pm and 4.00pm and Sunday afternoons between 2.00pm and 4.00pm All Members present are required to mix in and not play arranged sets, particularly outside matches. All Members are asked to ensure that new Members are welcomed and encouraged to enjoy their games at all times but particularly during these periods.
B.2.2.
The Tennis Sub-Committee often operates a court booking system on Saturday and Sunday mornings between 9.00am and 1.00p.m. and weekdays during daylight evenings between 6.00 pm and 10.00 p.m. Name tags are in the tea-room.
B.2.3.
Members are reminded that the tea room section is a non-smoking area.
B.3.

Floodlit Tennis

B.3.1.
Fees per ½ hour session for the use of the floodlit tennis courts shall be determined by the Tennis Sub-Committee prior to the start of the winter season.
B.3.2.
Bookings may not be made more than two weeks in advance.
Details of the current booking procedure will be posted in the Club Pavilion. Entries must be made using the relevant stamps endorsed in ink in the book provided and show the full name of at least one player.
Cancellations must be notified and entered at least 24 hours before commencement of the period booked for play; otherwise the person booking shall be liable for the fee.
B.3.3.
Close of Play must be not later than 10.00pm.
B.4.

Court Etiquette

B.4.1.
The throwing of rackets about the court is not only ill-mannered but also dangerous to other players and is not permitted.
B.4.2.
Violent hitting of the ball outside normal play can present a hazard to other players and is not permitted.
B.4.3.
Foul language is not permitted.
B.4.4.
Collecting tennis balls from behind adjoining courts when a point is in play is bad mannered and dangerous.
B.4.5.
Members should wait until a point has been completed before walking behind a court in play.
B.4.6.
Members are asked to refrain from making excessive noise in the area of a court in play.
B.4.7.
Spare equipment, towels etc. should be held or kept in a bag at the net post whilst the owner is playing on court.
B.4.8.
Members are required not to use Mobile phones and either to turn them off or to set them for silent use when on the Tennis Courts. The intention here is to prevent nuisance or disturbance to other players.
B.4.9.
Members are asked not to chew gum on court.
B.4.10.
No shoes liable to mark the court, running shorts or other clothing deemed by the Tennis Committee to be inappropriate may be
worn on court.
B.4.11.
Members should ensure that the soles of their shoes are free from mud or grit before entering all Courts.
B.5.

Matches

B.5.1.
The Match fee per Member for each match, home or away, shall be determined by the Tennis Sub-Committee prior to the start of each season.
B.5.2.
The number of weekend home matches (exclusive of County Cup and National Competitions) shall be determined by the Tennis Sub-Committee prior to the start of each season.
C.

THE FOLLOWING BYE-LAWS PREFIXED “C” APPLY ONLY TO SQUASH RACKETS AND RACKETBALL

C.1.
The Rules of Play shall be those adopted by England Squash [formerly the Squash Association] and the Racketball Association
respectively.
C.2.
Regulations regarding court bookings and usage shall be determined by resolution of the Squash Sub-Committee from time to
time.
C.3.
Fees for court bookings will be reviewed annually.
C.4.
The Squash sub-committee shall decide the format of competitive team squash at the club. The number of teams permitted to represent the club will be reviewed annually in the light of the number of team players available and the playing requirements of squash members generally.
Team captains will be responsible for all matters of team organisation.
C.5.
Players selected to play for squash teams would normally be full squash members. Approval from the Squash Sub-committee is required where non-full members are asked to play on behalf of the club.
C.6.
The Match Fee per Member for each match, home or away, shall be determined by the respective Team Captains.
C.7.
The Squash Sub-Committee shall be responsible for the administration and supervision of all internal squash and racketball
competitions such as Ladder Leagues, annual tournament and any other event which takes place on the club's squash courts. Responsibility for running such events can be delegated to non-members of the Squash Sub-Committee where appropriate.
C.8.
The Squash Sub-committee shall take responsibility for the maintenance of the squash courts and through a programme of regular
inspection ensure that the standard of court provision remains at a satisfactory level.
C.9. The Courts will normally be closed at 10.30 pm.
D

THE FOLLOWING BYE-LAWS PREFIXED “D” APPLY ONLY TO THE GYM

D.1.
No person shall use the equipment in the Gym except under the immediate supervision of a qualified Instructor unless such person is a Member of the Gym Section and has received adequate training and has satisfied a Member of the Gym Sub-Committee of their fitness to operate such equipment.
D.2.
Appropriate clothing must be worn to ensure personal safety and to maximise the benefit from the use of the equipment. In particular, well fitting footwear with good grip soles must be worn.
D.3.
No smoking is permitted in the Gym and no alcoholic refreshment may be taken into the Gym.
D.4.
No one other than fully paid-up Members of the Gym Section and no one under the age of 18 years are permitted in the Gym unless expressly authorised by a Member of the Gym Sub-Committee.
D.5.
No music shall be played in the Gym so loudly as to be a nuisance to other users of the Gym or to other Members of the Club.

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N3 1TD

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